Accelerate Your GDPR Compliance

Explore Polarbackup features designed to help you prepare for and comply with General Data Protection Regulation (GDPR) requirements.

Quick GDPR Information & Highlights

How Polarbackup Can Help Achieve GDPR Compliance

Fast Facts & Highlights on GDPR

Third-Party GDPR Compliance with Amazon AWS


Data Subject Rights:

Individuals can request deletion or removal of personal data when it’s no longer necessary.

Privacy Standards & Designs:

Organizations are responsible for integrating and processing personal data, and must prove GDPR compliance.

Detect, respond & report of breaches:

Proactively predict, detect, and report breaches within 72 hours.

Personal Data Duration:

Keep personal data only for the defined duration and purpose.

Continuous audit for Data governance:

Regularly audit and transparently report internal data governance, especially in case of anomalies.


As you embark on your GDPR compliance journey, it’s crucial to identify the personal data your business holds and assess your data protection risk management gaps. Ensuring your Cloud Backup & Storage Solutions are GDPR compliant is essential. Start with four key processes to map your journey and identify gaps and challenges ahead. Polarbackup can support you through this journey, providing secure and compliant cloud backup solutions to help you meet GDPR requirements.

What is Personal Data:

Personal data includes any information relating to an identified or identifiable individual. This can be data that identifies a person directly or indirectly, such as a name, ID number, location data, online identifiers, or factors specific to the individual’s physical, physiological, genetic, mental, economic, cultural, or social identity.

Examples of Personal Data:
  • Cookie
  • Name
  • Email
  • Address
  • Biometric data (e.g., facial recognition, fingerprint)
  • Location
  • Occupation
  • Gender
  • Medical information
  • Bank details
  • IP address
  • Cultural identity
  • Metadata
  • Device IMEI numbers
  • SIM card IDs
  • Phone number
  • Photos
  • Social network posts

Selecting a Cloud Backup Service provider like Polarbackup is crucial for GDPR compliance. If your cloud suppliers are not compliant, neither are you.

Next Steps for Data Management:

After setting up your data management processes, including obtaining consent, providing privacy notices, and establishing communication channels, it’s essential to take the following steps:
  • Assign a Data Protection Officer (DPO): Ensure someone is responsible for overseeing data protection efforts.
  • Identify and Manage Risks: Develop structures, processes, and technologies focused on data protection.
  • Encrypt Personal Data: Invest in technologies to encrypt identified personal data.
  • Proactively Avoid Breaches: Regularly test and enhance current security measures.

What is Data Governance?

Data governance (DG) involves managing data availability, usability, integrity, and security within an enterprise. It includes setting defined procedures and plans to enforce these practices.

Data Governance for Cloud Backup

Does your organization have a robust data governance program for your cloud backup solution?

Data Protection Measures:

  • Data Security: Protect data against accidental or unlawful destruction, loss, alteration, and disclosure.
  • Proactive Security Measures: Enhance data security through proactive steps.
  • Internal Data Processing: Design and continuously assess internal data processing procedures for security.
  • Development Planning: Plan technology, products, processes, and structure with data protection and privacy as key components, identifying gaps.
  • Encryption Awareness: Encrypt sensitive personal data such as government IDs, birthdates, or banking numbers.
  • Ongoing Effort: Identify necessary controls for protecting data confidentiality, integrity, and availability.
  • Breach Response: Be aware of potential impacts from data breaches and have a response plan.
  • Security Testing: Regularly test security measures through technical means, social engineering, or tabletop exercises.

Make sure your organization has a comprehensive data protection strategy, including measures outlined above, with Polarbackup as your trusted partner.

Data Processing and Risk Management:

  • Record Maintenance: Keep records of processing activities, including purpose and scope.
  • Data Transfer Documentation: Document ongoing personal data transfers in and out of the EU.
  • Third-Party Inventory: Maintain an inventory of processes that transmit personal data to third-party service providers.
  • Risk Assessment: Determine risks associated with personal data processing.
  • Efficient Investigations: Utilize eDiscovery to run investigations for data breaches more efficiently.

Ensure your organization is prepared and compliant with data protection regulations with Polarbackup as your partner.